Taking your business on the go for most people is lugging around a laptop, charger and an extra battery. Rely on your iPhone instead to get through the business day with these five apps.
iTerminal: Process credit card purchases on the go with this app. When someone hands over a credit card to you for a business purchase all you do is type it in and it will accept or decline the card instantly.
FlightTrack pro: If you’re willing to pay $10 this app is worth it. Business people who fly the friendly skies can use this app to tell you if your flight has been cancelled or delayed, closures, gate numbers, flight times, botched reservations and alternate flights/schedules.
Analytics App: Webmasters and bloggers will enjoy this $5.99 app. The app is Google Analytics for the iPhone. Page views, bounce rate, visitors, unique visitors, average time spent on site and a graph is just the tip of the iceberg.
Quickoffice Mobile Office Suite: MS office has gone mobile with this application. Check Powerpoint presentations, Excel spreadsheets and Word documents as well as edit them before a conference meeting or during a conference call.
Worldcard Mobile: Change the way you use business cards with this app. A standard bsuiness card is scanned into the phone. The app takes as much info as possible and stores it for later use.
The Brosix Instant Messaging app is also available for iPhone!
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In today’s modern world, email is one of the most popular methods of communication. Much of this can be attributed to its extreme ease of use, however, with ease of use comes ease of misuse. Quite often, someone you know or maybe even you yourself will commit an email blunder that stirs up feelings of extreme embarrassment. A few of these include:
- Reply All: Be careful when responding to emails that were intended for multiple people. In this situation, you must know that when you hit the reply button you will be replying to the entire group of people the email was intended for. Therefore, if it’s something you’d like to keep private it’s best that you don’t make this mistake. This is by far the biggest mistake you could make yet it’s the most common one of all.
- Wrong Contact: This goes hand in hand with the last blunder, but instead of unintentionally sending an email to multiple people you’ve managed to send it to only a single or a few unintended people. Information is sensitive, therefore it’s crucial that the people receiving your message are the same ones you intended to receive it.
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If you were to instant message someone in the 1970′s, you would be talking to someone on a CB radio. Today, conversations are right at your fingertips. It’s as simple as sitting at a computer or using your smartphone to send a message to someone. The messages are even instantaneous. Some would argue that instant messaging is a waste of time and even that it is an ineffective form of communication. However, when time and convenience are priority, instant messaging becomes a great tool. Especially in a corporate setting. When has time and convenience not been a priority for companies?
Less than a decade ago, communication had to be performed with two people in a room or over a phone. It always was dependent on whether the other person had time. Have you ever called someone in times of absolute panic only to get a message? Have you ever made an appointment only to show up and the person was unavailable? Instant messaging has alleviated a lot of these headaches. What’s amazing is that instant messaging is a great way to streamline a company. A company once replete with no communication can now easily and quickly update everyone on the status of a project, check on the status of meetings and even see what is for lunch. The benefits of instant messaging are endless.
With the addition of tablets and smartphones to most company computing environments, better communication would seem to be in hand for most organizations. Greater analysis shows, however, that although you may have mobile voice and e-mail solutions handled with your new hardware, instant messaging has again become a very intriguing option to handle live communications that voice and e-mail can’t touch.
Have you ever been in a meeting with a client and found yourself missing information that a colleague could provide quietly, thereby enhancing your overall efforts? Voice won’t help you and e-mail is not an instant option. Adding a company-wide instant messaging system bridges that gap so that your team can work together to make each other look better.
Sales people fielding calls can also get technical or procedural help within the company without having to skip a beat.
Of course, when looking at Instant Messaging systems for your company, there has always been a problem finding one that will meet company standards. Many of the off the shelf packages that are available are geared towards consumers, putting your firm in the awkward position of potentially archiving conversations that your people are having with their personal friends in addition to the work related messaging.
A company system should therefore have additional options such as greater encryption and options that allow you to ensure that it remains a separate package for company use only should you choose to.
In the digital age information is moving at an all time high. A big reason for that is the advent of the email. This irreplaceable tool has made the globe smaller in almost every way, and will always be a fantastic choice when both the writer and recipient are away from there homes or desks, too busy to be paying close attention to a smart phone.
However, a conversation between project partners via email tends to become cumbersome when both people are at the computer, actively waiting on the other to respond. For this the most useful tool of technology is likely instant messaging. As the name implies, instant messaging is so fast it manages to create the illusion of a face to face conversation.
While email is technically, instant, when someone sends an email the recipient probably hasn’t read the message before the sender has released the “enter” key, as can be the case when using IM. This can turn ten minuets of exchanging emails into a sixty second conversation over instant messaging.
You can even send files, everything from text to video, over instant message. These files load as fast as email; allowing users to send a file, get notes on it, and have it altered and returned all without changing windows.
Why are you still letting email slow you down?
Instant messaging can be an easy way for individuals to communicate with each other. Messaging each other on instant messaging programs has become a common thing in society today. These types of programs for the work place could help with communications between workers. Using a program for messages could help corporate teams to discuss projects. It might be easier for some workers to use these types of programs rather than send an email. Some corporations may choose to use a well known messaging program or they might choose to use their resources to develop their own software.
Instant messaging etiquette may be difficult to follow at times. Some individuals that use instant messaging might feel more relaxed when speaking with others. This relaxed attitude could lead to inappropriate behavior in the work environment. Conversations over the messaging system should remain professional and kept on track. When messaging another worker an employee should try to make sure the other person is not listed as away from their keyboard. Reading the status of another worker can save time and frustration. Corporations in the business market today use many different ways of communication. Instant messaging can be an effective way to increase productivity.
The advent of instant messaging has taken personal communication by storm and is increasingly infiltrating communication with and among clients and employees. No longer does one need to open an email client, insert subject data, compose the body of the message, confirm the recipient’s email address, and finally ensure that formatting is correct. Instant messaging provides a direct link between related users, thus fostering a greater and increasingly solid rapport among colleagues.
Messages sent via instant message are expected to be concise and to eschew the niceties common in email communications. Time isn’t spent signing one’s name. The sender and recipient are easily identified through the instant messaging interface. Forgoing such formalities fosters a more intimate working relationship among colleagues and our prospective clients.
An added benefit of the more intimate style of conversing via instant message is found in clients devoting less attention to such mundane and ultimately time wasting details of completely accurate spelling and punctuation. As time is money and as it takes time to formulate perfectly honed missives between clients, productivity and ease of communication is increased as messages are less bound by the structural limitations of proper English. Shorthand was developed for a reason; to convey ideas using the least amount of time possible. Today’s instant messaging serves to democratize such efficiency, ensuring that information is delivered in as few steps as possible.
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When most people hear “IM” or Instant Messaging, their mind goes to services like AOL or MSN Instant Messenger. Of course, anyone in business knows that these services are far too insecure and informal for business use, but the convenience they provide can be indispensable. So, what to do?
Thankfully there is a middle ground. By combining the power of IM and email, one can maintain the powerful security of a private corporate email network while gaining the convenience that an IM system can offer.
Just because it is called IM does not mean that people should regress to their old personal instant messaging habits. This time, these messages are in the context of a professional workplace, and employees need to behave appropriately.
That is not to say that every single message sent over an IM over email system needs to read like a form letter, and to be sure that would defeat the purpose, but it is important to refrain from using extensive slang, emoticons or swearing, all of which are typical in the usual IM conversation.
With the ability to quickly send files without writing a lengthy email, and make quick communications about projects to each other, employees can finally enjoy the convenience of IM without having their superiors become scared about security.
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Using email – which can be a blessing and a curse – is a given in the modern workplace. Spam, a crowded inbox and the time spent managing email makes it a task unto itself. The newest communication solutions are encouraging employees to IM rather than email. What are the benefits of using IM instead of email?
A Leaner Inbox
Because workplace email isn’t limited to workplace matters, most workers have received emails that weren’t necessarily wanted. These may have been from solicitors or from colleagues. While an occasional joke or story is appreciated, these can turn into long conversations when a colleague, or several colleagues, hits ‘Reply All’ to follow up to a message. Using IM instead of email can encourage more one-on-one communication, whether it’s water-cooler talk or something serious.
Because the usage of IM can create a leaner inbox, this reduces the time spent reading email and deciding to delete or save it. This frees time for more important tasks.
An IM response can state: “Too long to type, please call me.” Alternatively, it can quickly explain the answer to a question. Unfortunately, the nature of email doesn’t tell us if the recipient has received the message or when to expect a reply. IM removes these barriers from communication.
Time is money in a business with employees that must communicate with each other frequently. Messages need to be sent fast and read quickly by others on the team. Email used to be the best choice for this way of communication but corporate instant messaging has taken over the number one spot.
Private instant messaging services allow quick and easy access to important messages that are sent through the network. Time constraints are involved in every business and having the ability to send imperative changes for work projects or group meetings is vital to the healthy production of a busy office.
Instant messaging also creates a cohesive unit and camaraderie between fellow employees. In fact, having the ability to send a quick personal message to wish a fellow employee happy birthday is a benefit of having a private network service.
Work production is increased and less stress is seen when using a private instant messaging service. Deadlines are met and made easier to achieve because employees have the ability to quickly relay important information to each other.
Instant messaging is also easier than typing out an email and waiting for a reply. If a fellow employee doesn’t check their email, an important message could be sitting there waiting for them and they wouldn’t see it quickly. This shouldn’t happen in a busy office.