Organizations both small and big are looking for newer ways to collaborate efficiently and rapidly. Many organizations today have a global footprint with employees in different countries and offices; the work from home culture is also gaining popularity with tech companies in particular. In such a scenario it’s important for businesses to embrace technological solutions to manage remote teams in a better way and in the process recreate an environment of a typical team working from the same office.
It’s extremely crucial to have clear and prompt communication channels setup with remote team members or else you could see productivity levels dwindling. Following are some of the key things you need to look into before you setup a remote team:
- Set a Schedule for Reporting: You need to setup a schedule for reporting meetings. They could be every week or everyday as well depending on the project scope. This ensures all remote team members know the progress of the project. It also helps team members to pitch in and help another member or provide any ideas or suggestions to speed up the process. The meetings need to be as brief as possible and to the point. You could use any enterprise grade instant messenger that has video calls as part of its feature list for conducting these meetings.
- Hiring the Right People: Working as part of a remote team requires a slightly different skill set from the regular team player. You would typically want to hire employees who take self responsibility seriously. Employees who can only dish out productive work when their boss is around the corner or a team lead sitting on the next table cannot be good remote team players. The people you hire should also be proficient with using team chat software or apps on smartphones since that’s quickly becoming a new standard in collaborative communication and even replacing email in some organizations.
- Using Technology: Remote teams require additional efforts for getting their communication act together since they don’t enjoy the luxury of a shared office space. Technology can be a key driver here in facilitating the smooth flow of communication among the team. You would want to research what kind of technology you’re investing in. It can be a good idea to experiment with free 30 day trials that a lot of communication and IM tools offer. This will give you a good idea of what team chat or group chat app and software works best for your setup.
Working and setting up remote teams is often considered to be an uphill task. Having team members work in sync like a well oiled machine can be a challenging but it just requires some planning and execution.
photo credit: NASA’s Marshall Space Flight Center via photopin cc